Australian Fishing Tournaments Pty Ltd. (AFT) presents

2023 Evans Head Fishing Classic (EHFC) Draws under NSW Permit No TP/01086

COMPULSORY EVENT BREIFING

Event briefing is held on the Friday 30th June 2023 at 7pm, ID Cards are available from 6pm, this briefing is compulsory for each team, not all competitors need to be there but a representative from each team minimum. If you are unable to attend, then when you collect your card please listen to officials for important information. It is important for people to attend to listen to what is going on at the event over the week.

FISH

Fishing based prizes are based on length and not weight so no fish is to be brought back to the venue unless releasing unharmed into the tank with organisers approval. For a full list of species go to our website. Catch and release is encouraged but not compulsory, photos must be taken of live fish, with mouth closed and mat not creased, penalties apply for photos not taken this way. All fish to be entered into the competition are to be photographed on a brag mat/ruler with the token prominently displayed (daily token needed to be counted into the daily prizes). All fish submitted must be of legal length according to NSW fisheries rules. One fish is only eligible for one point, meaning you cant use the same for multiple photos. For the overall fish species prize winners, an entrant can only win one prize, i.e. the same person can not take out 1st, 2nd and 3rd in a category, only one prize per person for daily and overall in that species category. A competitor can win each day in the same category taking out the daily prizes to try and improve their length each day. If you cant take a live fish photo that is clear then we will accept a live fish photo as best you can even if mat is creased or light is bad, then will use a second or third photo of the fish on the mat properly later at ramp or home as long as every reasonable effort was used to take a photo of the fish live with the ability to release if wanted. This dead fish photo will be used for checking length but not be used as the primary photo displayed in the competition, we understand people fish by themselves or rough seas sometimes make it to hard to get the photo correctly so this method is allowed but please note that all fish shrink when dead so they will measure smaller then first caught.

Brag Mat & Fish Token

A brag mat is supplied for a $10 deposit included in the Adult entry, you can return your brag mat at the end of the competition for the deposit return, any mats kept after the final presentation the deposit will be forfeited, all adult fish entries MUST use the supplied brag mat, no other mats can be used in this adult competition. For the kids weekend competition, we allow the use of any branded brag mat or ruler or tape, as a brag mat is not supplied you do not need to use a official EHFC mat, but if you wish to purchase one you can at admin office.
The Fish Token will be announced at the compulsory briefing and this token is to be display for every fish entry submitted in the competition. If the daily token is not displayed but the overall Day 1 token is displayed then the fish will only count towards the overall results and will also not be included in the champion points system.

FISH Penalities

Fish will be penalised by the following, you may dispute this decision only if you have another better photo to improve result but every fish penalised will have been reviewed by at least 2 officials if in top 3 in daily fish prizes, no top 3 fish is reviewed by only one official. Any disputes must be submitted before that days presentation otherwise prizes will not be redistributed and result can change, but not prizes, once prizes are given out the prizes are final.

– Overall Token not displayed – Disqualified fish
– Daily Token incorrect – Fish will be moved to overall system, taken out of the days results as long i.e. Displayed Tuesdays token on Wednesday
– Mat Creased – Variable min 10% e.g. depending on amount of crease, but if mat is creased fish will be penalised by min of 10% of length.
– Fish nose against 0 line – 10mm increments e.g. if can see 12mm gap then 20mm penalty
– Photo not straight from above fish – 5% e.g. 1000mm fish will lost 50mm and become 950mm
– Mouth Open – 1% e.g. 500mm fish will lost 5mm mouth open and become 495mm
– Fish not live – Disqualified fish e.g. If fish has cut throat then fish is disqualified even if still live looking
– Fish not photographed on the official Frogleys Offshore fishing mat for adult competition – Disqualified fish
– 2 or more of above penalties in one fish submission – Disqualified fish

TEAMS AND CHAMPION POINTS SYSTEM  

Teams consist of a maximum of 4 people who have entered as Adults or fish as Adults upgrades. Points are worked on 1 point per fish caught, to maximum of 10 points per species per day i.e. the day catch sheet or entered in app before that days fishing cutoff time, must also be a prize species not Judges Choice fish, and must be legal length. Note that overall entered fish do not count for teams, must be caught per day and entered for that days catch. Daily winner for each species gets a bonus 10 points, and Overall winners get bonus points as follows, 1st overall 20 points, 2nd overall 10 points, 3rd overall 5 points.

FISHING BOUNDARIES  

All no take zones in Marine Parks are excluded. All competitors are to acquaint themselves with rules and regulations of the Marine Parks within the fishing boundaries and will be liable/responsible for their actions within those Marine Parks. The fishing boundaries are from Cape Byron in the north to the Clarence River in the south including all tributaries Beaches and estuaries in between. Details and marine park rules are available at http://www.mpa.nsw.gov.au/. No impoundments or area restricted to public access are allowed.

FISHING TIMES   

The competition will start from 8 pm Friday 30th June and conclude at 3:30 pm on Friday 7th July. Daily prizes will be judged upon fish entered by 4:30pm each day allocated or 3:30pm on the final day. A new token will be handed out each day, fish entered on a daily token must be entered on the day the token is valid. If no daily token but event ID card shown then fish will be submitted only as overall results, no daily prizes can be won.

PRIZES AND LUCKY DRAW    

AFT has the right to substitute any prize with one of equal or near equal value. All prize values are based upon recommended retail inc GST. Entry to the Random and Lucky draw will be given free to each person who enters into the Evans Head Fishing Classic into their appropriate category. The Random Draws will only be available by way of a draw conducted or required by the NSW Fair Trading daily at the time specified with the main random draws on Friday 8th July starting at 6:00pm and Daily Lucky Prize Draws at 6:00pm from Friday 30th June to 8th July. All prize winners must be present to receive their prize, a time limit of 4 minutes for will be allowed for a prize to be claimed in person after the draw, if you are not there then the prize will be redrawn after the time limit. Note, you do not need to submit fish to be eligible to win the prizes in the Random and Lucky Prize Draws. Organisers will ask for proof of identity and age before the allocation of any prize. Main Random Draw will be won via a barrel draw which each entry in their division will be placed inside & drawn out by an independent person, main prize is drawn first followed by the minor prizes in dollar value, then announced from smallest to largest in the main draw, if someone is not present then this prize will be re-drawn with people left in the barrel. Daily Lucky Prize Draws will be done in no particular prize value order with the Lucky Prize Draws being conducted via computer random generators. All prizes won in the competition generally must be collected by Saturday after draw. Any claimant that is under 16 will require the parent / guardian to be available to collect the prize. Any registrations will be placed in the name of a party as directed by the Parent / Guardian. Registration and Insurances will be the responsibility of the prize winner. Entrants that breach the rules can have a warning up to disqualification from the fishing based competition or the random/lucky draws or both depending on the severity of the breach.

BOATS & Insurance      

Entry requirements state that an angler that is the skipper of a boat must maintain the boat contact and insurance details in the event app. All boats must carry safety equipment as required by NSW Maritime. It is the responsibility of each competitor to acquaint themselves with these requirements. Any boat not having the required safety equipment will result in competitors fishing in that boat being ineligible for prizes for fish entered whilst the boat is non compliant. Boarding of my vessel by any person authorised by Australian Fishing Tournaments Pty Ltd (AFT) to check compliance, safety and bag limits is allowed during competition times. All boat owners and skippers must be able to produce current policies and boat licenses if asked. Policies must include personal injury and third party cover for a minimum of $5M. If no insurance then boat can not be used as part of the tournament.

LIABILITY  

AFT will not accept any liability for any injury, loss or damage of any kind. It will be the responsibility of each skipper, crew and entrant whether or not to start or continue the tournament. Due to legal liability requirements each entrant will need to read the acknowledgements on the entry form at briefing time and acknowledge a liability waiver.

DISPUTES  

The organizing committee of AFT reserve the right to adjudicate as is and if necessary in the event of any dispute. The decision of the Committee is final.

SAFETY     

All competitors must comply with NSW boating legislation with particular reference to safety equipment, registration and licensing, safe operation and speed limits. Refer NSW Maritime http://www.maritime.nsw.gov.au/. As the competition will include open waters competitors will need to fully acquaint themselves with bar and sea conditions and make their own decisions as to whether to attempt bar crossings and proceed to sea. In the event that organizers deem weather conditions unsuitable AFT reserves the right to cancel any particular event in whole or part, this will be announced via facebook, the app, at the nightly draw and on the website. It is up to the competitors to monitor this website to see if venues are open and closed as weather allows.

CANCELLATION & PRIZE VARIANCE

A cancellation fee of 10% will be held if a entrant cancels up to the briefing, after the briefing there will be no refund on cancellations. In the event of unforeseen circumstances, if part or the whole competition being cancelled before the event starts a $10 management fee will be kept per entry and the rest refunded, this management fee will come off next year’s entry fee, if held. Prizes are subject to weather being able to fish for that particular species and a certain amount of entrants, if prizes need to be varied it will be on the website (www.fishingcomps.com.au/ehfc) prior to the event and mentioned at the compulsory briefing.

Privacy policy

Personal Data collected during registration or the event will not be sold to any organisation or given third party outside the naming sponsors of the event. The only information passed onto the naming sponsors is the name and email address, no other personal data is supplied to other third party organisations. AFT stores personal login passwords that have been encrypted and not available to AFT officials. Primary event specific communication is via compulsory mobile phone numbers are required for administration and may be passed onto police and or rescue services secondary communications is via email addresses. Opt out of non event related communications is optional. Contact information is passed onto Club Evans as club entry requires you to be a member and is included in the entry fee as is boat information passed onto Marine Rescue NSW. Credit card data collected is not stored by AFT, data is passed to Westpac (PCI DSS Compliant) and AFT then stores Westpac transaction response code, payment receipt number, name and address for transaction records.

Juniors and cadets

The guardian is consenting to the upgrade of cadets or juniors that you select for upgrade in the registration process. We may use your email address or phone number to contact you to verify your consent and must be present for any major draws. If the upgraded Junior or Cadet gets drawn out for a 18+ prize (e.g. alcohol) then the officials may elect to give another prize or the Guardian is to come up with the junior / cadet and collect the price and claim the prize instead of the junior / cadet.

PHOTOS / MEDIA USAGE