Evans Head Fishing Classic Rules
Australian Fishing Tournaments Pty Ltd. (AFT) presents
2018 Evans Head Fishing Classic (EHFC) Draws under NSW Permit No LTPS TBA
COMPULSORY EVENT BREIFING
Event briefing is held on the Friday 6th July at 7pm, ID Cards are available from 6pm, this briefing is compulsory for each team, not all competitors need to be there but a representative from each team minimum. If you are unable to attend, then a video safety and info video must be watched before commencing competition. It is important for people to attend to listen to what is going on at the event over the week.
Fishing based prizes are based on length and not weight so no fish is to be brought back to the venue unless releasing unharmed into the tank with organisers approval. For a full list of species go to www.fishingcomps.com.au/ehfc. Catch and release is encouraged but not compulsory, photos must be taken of live fish, dead fish photos will not be accepted. All fish to be entered into the competition are to be photographed on a brag mat/ruler with the token prominently displayed (daily token needed to be counted into the daily prizes). A brag mats will be available for purchase at the sign in location. All brag mats/rulers are to be a commercial mat, no home made or small group branded (facebook or small online store etc) mats are allowed. Fish will be measured from nose to extreme tip of the tail, you can close the tip of the tail for maximum length. One fish is only eligible for one point, meaning you cant use the same for multiple photos. For the overall fish species prize winners, an entrant can only win one prize, i.e. the same person can not take out 1st, 2nd and 3rd in a category, only one prize per person for daily and overall in that species category. A competitor can win each day in the same category taking out the daily prizes to try and improve their length each day. If upgrading a under 16 year old then you can select to fish as your own age group, or in the higher age groups to open up more prizes, but you must select this before the event starts and can not change during the event.
All no take zones in Marine Parks are excluded. All competitors are to acquaint themselves with rules and regulations of the Marine Parks within the fishing boundaries and will be liable/responsible for their actions within those Marine Parks. The fishing boundaries are from Cape Byron in the north to the Clarence River in the south including all tributaries Beaches and estuaries in between. Details and marine park rules are available at http://www.mpa.nsw.gov.au/. No impoundments or area restricted to public access are allowed.
The competition will start from 8 pm on the evening of the sign on and briefing Friday 6th July 2018 and conclude at 4 pm on Friday 13th July 2018. Daily prizes will be judged upon fish entered by 5:00 pm each day allocated. A new token will be handed out each day, fish entered on a daily token must be entered on the day the token is valid. Competitors must attend to collect tokens at each daily weigh in or such times as AFT may publish on the website and announce at the briefing.
PRIZES AND LUCKY DRAW
AFT has the right to substitute any prize with one of equal or near equal value. All prize values are based upon recommended retail inc GST. Entry to the Random and Lucky draw will be given free to each person who enters into the Evans Head Fishing Classic into their appropriate category. The Random Draws will only be available by way of a draw conducted or required by the NSW Office of Liquor, Gaming and Racing daily at the time specified with the main random draws on Friday 13th July starting at 6:00pm. All prize winners must be present to receive their prize, a time limit of 4 minutes for will be allowed for a prize to be claimed in person after the draw, if you are not there then the prize will be redrawn after the time limit. Note, you do not need to enter fish to be eligible to win the prizes in the Random and Lucky Prize Draws. Organisers will ask for proof of identity and age before the allocation of any prize. Main Random Draw will be won via a barrel draw which each entry in their division will be placed inside & drawn out by an independent person, main prize is drawn first followed by the minor prizes in dollar value. Daily Lucky Prize Draws will be done in no particular prize value order with the Lucky Prize Draws being conducted via computer random generators. All prizes won in the competition generally must be collected by Monday 5pm 16th July 2018. Note, Lucky Draw subject to approvals from NSW Office of Liquor, Gaming and Racing. Any claimant for the Junior/Cadet prizes will require the parent / guardian who signed the entry into the competition to be available to collect any major prize which will be held by AFT for the cadet/Junior present at the draw. Any registrations will be placed in the name of a party as directed by the Parent / Guardian. Registration and Insurances will be the responsibility of the prize winner. Entrants that breach the rules can have a warning up to disqualification from the fishing based competition or the random/lucky draws or both depending on the severity of the breach.
All boats must carry safety equipment as required by NSW Maritime. It is the responsibility of each competitor to acquaint themselves with these requirements. Any boat not having the required safety equipment will result in competitors fishing in that boat being ineligible for prizes for fish entered whilst the boat is non compliant. Boarding of my vessel by any person authorised by Australian Fishing Tournaments Pty Ltd (AFT) to check compliance, safety and bag limits is allowed during competition times.
TEAMS AND CHAMPION POINTS SYSTEM
Teams consist of a maximum of 4 people who have entered as Adults or fish as Adults upgrades. Points are worked on 1 point per fish caught, to a maximum of the daily bag limit for that species, must also be a prize species not random fish, and must be legal length. Days best fish 10 points, 1st overall 20 points, 2nd overall 10 points, 3rd overall 5 points additional.
All boat owners and skippers must be able to produce current policies and boat licenses if asked. Policies must include personal injury and third party cover for a minimum of $5M. If no insurance then boat can not be used as part of the tournament.
AFT will not accept any liability for any injury, loss or damage of any kind. It will be the responsibility of each skipper, crew and entrant whether or not to start or continue the tournament. Due to legal liability requirements each entrant will need to read the acknowledgements on the entry form at briefing time and acknowledge a liability waiver.
The organizing committee of AFT reserve the right to adjudicate as is and if necessary in the event of any dispute. The decision of the Committee is final.
All competitors must comply with NSW boating legislation with particular reference to safety equipment, registration and licensing, safe operation and speed limits. Refer NSW Maritime http://www.maritime.nsw.gov.au/. As the competition will include open waters competitors will need to fully acquaint themselves with bar and sea conditions and make their own decisions as to whether to attempt bar crossings and proceed to sea. In the event that organizers deem weather conditions unsuitable AFT reserves the right to cancel any particular event in whole or part, this will be announced via facebook, at the nightly draw and on the website. It is up to the competitors to monitor this website to see if venues are open and closed as weather allows.
CANCELLATION & PRIZE VARIANCE
A cancellation fee of 15% will be held if a entrant cancels up to the briefing, after the briefing there will be no refund on cancellations. In the event of unforeseen circumstances, if part or the whole competition being cancelled before the event starts a $10 management fee will be kept per entry and the rest refunded, this management fee will come off next year’s entry fee, if held. Prizes are subject to weather being able to fish for that particular species and a certain amount of entrants, if prizes need to be varied it will be on the website (www.fishingcomps.com.au/ehfc) prior to the event and mentioned at the compulsory briefing.
Personal Data collected during registration or the event will not be sold to any organisation or given third party outside the naming sponsors of the event. The only information passed onto the naming sponsors is the name and email address, no other personal data is supplied to other third party organisations. AFT stores personal login passwords that have been encrypted and not available to AFT officials. Email addresses and phone numbers are required for administration and may be passed onto police and or rescue services. Credit card data collected is not stored by AFT, data is passed to Westpac (PCI DSS Compliant) and AFT then stores Westpac transaction response code, payment receipt number, name and address for transaction records.
Juniors and cadets
The guardian is consenting to the upgrade of cadets or juniors that you select for upgrade in the registration process. We may use your email address or phone number to contact you to verify your consent and must be present for any major draws. If the upgraded Junior or Cadet gets drawn out for a 18+ prize (e.g. alcohol) then the officials may elect to give another prize or the Guardian is to come up with the junior / cadet and collect the price and claim the prize instead of the junior / cadet.
PHOTOS / MEDIA USAGE
AFT is allowed to use photos / video submitted to officials as part of the fish weigh-in or event promotion. Consent is given as part of entry for photos to be taken during the event by AFT Officials. Permission is also granted to take photos during the prize giveaways and to allow AFT to use these in future promotions. Registration photos can be used as photo ID at the event and grant permission for the use of the photo during the event.